Purchase Order System from Zahara

The starting place for all company spend should be a user-friendly purchase order system. The ability for colleagues to place their purchase requests and have a fast yet sophisticated purchase order approval workflow trigger. Managers can sign off on spend and then purchase orders sent to suppliers or instructions relayed back to the buyer to place the order online.

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Zahara starts at £69 a month on our Express edition

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Key features

Create a Purchase Order in Seconds
Create Purchase Order on a mobile app
Multi-step purchase requisition approval workflows
Automate Purchase Order sending to supplier
Receipt deliveries - GRN process
Invoice matching and order invoice balance
Advanced AP automation and invoice processing

Purchase Order System Workflows

Zahara gets you up and running quickly. Our approval workflows have a number of conditions ready to use that enable multi-step purchase approvals. This could result in more approvers when more expensive items are purchased. We also have budget conditions - like over budget as well as the Supplier or type of Supplier. This means straight out of the box, Zahara can handle even the most sophisticated of purchase order approval workflows place purchase order requests in front of department managers, project managers or executives.

Faster requisition approvals on any device

When adopting a new system, you need employee engagement. You want your team to enjoy using the purchase order system. So Zahara is easy on the eye and easy to use. Approvers can take action on their mobiles, their email accounts or in the Zahara web app. Basically, if they are online then can approve. We also have purchase requisition approval reminders you can schedule and a league table of the fastest approvers. Once you adopt Zahara, you can not only control your spend but smile when it's easily adopted.

graphs and charts of purchase requisition spend

Purchase Order vs Purchase Invoice Balance

One of the really valuable features of Zahara is the ability to send a purchase order to your Supplier and then record multiple invoices against it so you always have a balance. Zahara supports three-way matching of order, invoice and deliveries and you can report at money end on the order / invoice difference.